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WhatsApp N8N Task Management Bot
Built WhatsApp-based task management bot automating task creation, status tracking, and escalation. Integrates with ClickUp, manages queues, handles escalations, collects feedback.
40+ node workflow, 99.5% uptime, 50+ concurrent users
Client
Client
Tech Stack
N8N, WhatsApp API, ClickUp, Supabase
YEAR
Nov 2025
The Problem:
Team managing tasks across 3 platforms (WhatsApp, ClickUp, Email)
Task creation took 15 minutes per task manually
Critical updates weren't syncing between systems
Only 15% user feedback response rate
The Challenge:
Message parsing: Different formats from users → Built intent detection logic
Concurrent users: Couldn't handle 50+ → Implemented queuing & load balancing
Data sync: Updates not syncing → Added webhook listeners + transaction logging
API reliability: If APIs went down, system failed → Built comprehensive error handling
The Solution:
WhatsApp-based bot that creates tasks instantly
Auto-syncs to ClickUp in real-time
Handles escalations and collects feedback automatically
100% team adoption in week one (meets them where they are)
Other Projects I Worked On.
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